After the completion of a performance review, a report is generated for the employee beingreviewed, containing all the responses received. This is a crucial moment for the employee to reflect on their strengths and areas for improvement. Therefore, it is essential for a feedback session between the leader and the employee to discuss the results of this report together.
The button to schedule 1:1 feedback sessions based on the individual report is visible to users who have Leader access in the system; otherwise, the user will not have this view.
Where should this feedback session be conducted?
This moment can be carried out in various ways. We will detail and discuss the benefits of each feedback option below.
Feedback in the 1:1 Product
In the 1:1 product, the leader can schedule a meeting with the employee.
This is recommended when both parties desire a synchronous dialogue to interpret the report together.
How should I create this 1:1 meeting?
Step 1: Open the 1:1 tool, indicated by the speech bubbles.
Step 2: Create a new 1:1 with your employee.
Step 3: Add the topic "Feedback" and all other necessary settings.
Stay tuned for the translation of the remaining sections.
What are the benefits?
Shared and private note-taking;
Recording tasks as next steps;
It's recorded along with previous conversations you had with the leader and can be filtered by topic to find the feedback 1:1;
You can add it to the calendar if synchronization is active.
Feedback through comments on the individual report
After the release of the review results, a comments box will appear to the right of the reviewed employee's report. This is recommended when you want to keep the feedback in the same place as the corresponding review results. There, you can leave comments about the review cycle in question. See:
What are the benefits?
The feedback given by the leader or the reviwed employee during the feedback session is available along with the individual report (release) in question, making it easier to understand what was discussed about that specific result;
The indirect leader can view the comments along with the individual report if hierarchy navigation is active.
Feedback using the feedback tool
Provide feedback in the form of a feedback session.
In the feedback tool, click on "Give feedback" and select the name of the person who will receive the feedback.
This is a quicker and more formal feedback model in which the feelings about the review process are recorded in the system.
What are the benefits?
It is possible to access the feedback in subsequent review cycles through the sidebar;
The indirect leader can view the feedback if hierarchy navigation is active.
Feedback by creating a new review
This is a model in which the leader provides feedback to the employee through a new review form.
What are the benefits?
It is possible to send invitations and reminders to remind them to record the feedback moment;
HR can include feedback instructions at the beginning of the filling questionnaire.
Observations
It is worth noting that this type of feedback needs to be aligned with the HR team to verify if this format makes sense for the company 😉
In this article, we have covered all the feedback options that a leader can use with their employees!
We also recommend reading the article "Train the Trainer: How to give performance review feedback" if the leader wants to understand more about behavior and the best way to prepare for feedback
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